---
title: How to record a subscription
canonical: "https://cloudmonitor.ai/docs/how-to/how-to-record-a-subscription/"
description: "Record a plan that has no usage feed, such as a Claude Team plan, so its monthly cost counts in your AI spend and budgets."
---

Some plans send CloudMonitor nothing. A Claude Team plan is one: Anthropic reports API and Console
spend, never a team subscription. A Subscription line tells CloudMonitor what you pay each month for
a plan like that, and CloudMonitor spreads it across the days of the month so it counts in your AI
spend, your cost groups and your budgets.

:::note[Admins only]
Only an **Admin** sees **Subscriptions** under Settings and can add, change or delete a line.
:::

Claude Enterprise and ChatGPT Enterprise seats are priced differently, from the seat count the vendor
reports. See [AI Spend](/docs/using-cloudmonitor/reports/ai-spend/) for those.

## Step 1: Open Subscriptions

**Settings** ▸ **Subscriptions**. The page lists every line with its **Provider**, **Service**,
**Seats**, **Monthly price**, **Start date**, **End date** and a status of **Upcoming**, **Active** or
**Ended**. A line with no end date shows **Ongoing**.

## Step 2: Add a line

**Add subscription**, then fill in:

**Provider**: who bills you, for example `Anthropic`.

**Service**: the name the cost will carry on every screen, for example `Claude Team seats`. Use the
same spelling each time. Two spellings of one plan show up as two rows.

**Seats**: the number of seats, a whole number of at least 1. For a flat fee with no seats, enter `1`
and put the whole fee in the price.

**Monthly price**: the price of one seat for one month, in your reporting currency. Enter a plain
number such as `30` or `12.5`, with no currency symbol and no thousands separator. CloudMonitor never
converts currencies, so enter the amount in the currency shown. See
[how to set your currency and financial year](/docs/how-to/how-to-set-your-currency-and-financial-year/).

**Start date**: the first day the plan costs money.

**End date**: optional. Leave it blank while the plan continues.

**Note**: optional. Anything the next admin should know.

**Save**.

## When the cost appears

Each day from the start date to the end date, both included, costs the seats times the monthly price,
divided by the days in that month. Ten seats at 30 in a 31-day month cost 300 ÷ 31 = 9.68 a day.

The cost is written at the next nightly refresh, not when you save. It appears as its own row under
the service name you entered, next to any usage cost for the same vendor, and a budget on that
provider includes it.

## Changing the number of seats

When someone joins or leaves the plan, use **Change seats**:

1. On the list, open the line's menu and choose **Change seats**. The option is there for a line
   with no end date.
2. Enter the **New seats** and the day it **Starts on**. The day starts as today. Pick an earlier
   day to record a change that has already happened.
3. **Change seats**.

The line ends the day before the day you chose, and a new line starts on that day with the new seat
count, the same price and the same service. September keeps the cost of the old seat count and
October carries the new one.

Editing the seats on a line changes every day of that line, including days that have passed. Only
the current and previous month are recalculated, so a change dated before last month does not
rewrite older months.

## Editing and deleting a line

On the list, **Edit** opens a line, and the line's menu offers **Edit subscription** and **Delete
subscription**. Deleting asks you to confirm. Only the current and previous month are recalculated. Earlier months keep the amounts they were written with, so a correction to an old line
will not rewrite history.

## What the amount means

The amount is calculated from what you entered, so it can differ from what the vendor bills, for
example when a seat is added mid-month or tax applies. Keep the line in step with the plan, and check
it against the invoice when the invoice arrives.