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Email Power BI reports via alert subscription

The Power BI platform offers users the convenient option to subscribe to reports, enabling automatic delivery via email. Our step-by-step guide simplifies this process, allowing users to effortlessly set up report subscriptions and receive them directly in their inbox. This feature streamlines access to critical insights, ensuring that users stay informed and up to date without manual intervention.

Step 1

Navigate to the Power BI app and click on the report you need to create the alert.

Navigate to the Power BI app and click on the report you need to create the alert

Step 2

Apply any filters if you wish

Apply any filters if you wish

Step 3

Then, Click “Subscribe to report”

Then, Click "Subscribe to report"

Step 4

Click “Create a subscription”

Click "Create a subscription"

Step 5

Click the Subscription Name in “Enter a name” field.

Click the Subscription Name in "Enter a name" field

Step 6

Click the Starting Data and Frequency

Click the Starting Data and Frequency

Step 7

Select the time at which the report should be emailed.

Select the time at which the report should be emailed

Step 8

Click here.

Subscription form between scheduling and the email content section

Step 9

Click the “Subject” field and Enter the Subject of the email

Click the "Subject" field and Enter the Subject of the email

Step 10

Click the “Include an optional message…” field and enter the email body

Click the "Include an optional message..." field and enter the email body

Step 11

Select the report which needs to be emailed

Select the report which needs to be emailed

Step 12

If you have previously applied any filters that need to be used when the report is emailed, please check this box.

If you have previously applied any filters that need to be used when the report is emailed, please check this box

Step 13

Finally, Click “Save”

Finally, Click "Save"